New AML/CTF reforms require businesses across legal, accounting, real estate and related sectors to implement personnel due diligence (PDD) for staff performing compliance functions. Rapid Screening helps you meet these obligations from day one.
Under the AML/CTF Rules 2025, organisations must assess the skills, knowledge, expertise and integrity of anyone they employ or engage to perform AML/CTF functions — before they start, and on an ongoing basis.
Assess whether individuals performing AML/CTF functions have the capability and understanding to meet their responsibilities under the Act and your internal program.
Evaluate the honesty, suitability and trustworthiness of personnel — particularly those in roles with access to sensitive customer data, financial transactions or compliance decisions.
PDD must be conducted before employing or engaging individuals in relevant roles, and must continue throughout their engagement as roles and risk profiles evolve.
AUSTRAC expects organisations to maintain clear, accessible records of PDD assessments to demonstrate compliance during audit or regulatory review.
The AML/CTF reforms expand obligations to professional service providers who were previously outside AUSTRAC’s scope. If your business provides any of these designated services, PDD requirements apply.
These businesses must enrol with AUSTRAC and implement a compliant AML/CTF program — including personnel due diligence — from 1 July 2026.
The new AML/CTF Rules took effect from 31 March 2026. Existing reporting entities need to review and update their AML/CTF programs to align with the new requirements, including formalising personnel due diligence processes.
AUSTRAC takes a risk-based approach. The scope and frequency of PDD checks should be proportionate to the role’s responsibilities and the associated ML/TF risk. Higher-risk roles warrant more thorough and frequent assessment.
AUSTRAC expects businesses to take appropriate action if a person is identified as not meeting integrity, knowledge or skills requirements — including reassigning them or removing them from AML/CTF duties.
AUSTRAC’s guidance identifies a range of measures organisations may use as part of a risk-based PDD framework. The right combination depends on the role and its associated risk level.
The standard police check for assessing criminal history relevant to integrity and suitability for AML/CTF roles.
Confirming the identity of personnel before engagement, and maintaining records as part of your compliance program.
For high-risk roles, screening for negative media coverage that may indicate integrity or reputational concerns.
Verifying relevant qualifications and professional history to confirm capability for AML/CTF responsibilities.
Requiring personnel to notify your organisation of changes such as criminal investigations, conflicts of interest or significant financial changes.
Reviewing personnel at defined intervals proportionate to role risk — not just at onboarding. AUSTRAC expects ongoing, not one-off, due diligence.
Rapid Screening gives your organisation a single system to manage identity verification, police checks and compliance records — with the audit trail AUSTRAC requires.
Self-register online without complex onboarding. Configure check packages to match your role-based risk framework — different check types for different seniority levels.
Send a verification and check invitation directly from the platform. The individual completes identity verification and consents online — no paper forms.
Results are returned to your dashboard, with 98% completed within 12 hours. Every check, outcome and record is stored centrally and accessible for audit purposes.
Set renewal intervals per role type. The platform tracks due dates and sends automated reminders — so your ongoing PDD obligations are managed, not forgotten.
AUSTRAC requires personnel due diligence to be conducted throughout the employment or engagement, not just at the start. Rapid Screening is built to make ongoing compliance repeatable and manageable.
Define reassessment intervals by role. The system tracks when each individual is due and sends automated prompts — keeping compliance on schedule without manual follow-up.
Sensitive personal information is handled with 256-bit encryption and stored on Australian servers. We do not offshore any data or operations.
All check outcomes, decisions and timestamps are stored in one place. When AUSTRAC asks for evidence of your PDD process, your records are ready.
See the status of every check across your entire workforce in one dashboard. Know who’s current, who’s due for renewal and who needs attention — without spreadsheets.
Set up a business account today and speak with our team about implementing a compliant, risk-based personnel due diligence process before 1 July 2026.
Rapid Screening is fully accredited by the Australian Criminal Intelligence Commission (ACIC) and integrated with the Department of Home Affairs VEVO system. All data handled in accordance with the Australian Privacy Principles. ABN: 63 612 155 987
